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Privacy Policy – survey on “conversion therapy”

The Equality Network is a national charity in Scotland working for LGBTI equality and human rights. This privacy policy relates to our survey on experiences of “conversion therapy”. It will explain how we will use the personal data we collect from you when you fill in the survey.

Topics:

  • What data will we collect?
  • How will we collect your data?
  • How will we use your data?
  • How will we store your data?
  • How long will we keep your data?
  • What are your data protection rights?
  • How to contact us
  • How to contact the appropriate authorities

What data will we collect?

In the survey, we are collecting the following data:

  • Information about your experiences of conversion therapy
  • Demographic information about your sexual orientation, trans status, gender, ethnicity, religion or belief, age and geographical location
  • Your email address if you choose to give it.

How will we collect your data?

The data is voluntarily provided by you when you complete the survey. We ask you to give your consent for us collecting the data at the start of the survey.

How will we use your data?

We are collecting this data to inform our work to end conversion therapy in Scotland, and so that we can provide a report for policy makers such as the Scottish Government and Scottish Parliament, summarising the kinds of conversion therapy that people have experienced in Scotland. All the information used from the survey will be fully anonymised, so that no-one’s identity is revealed by it.

The demographic information you provide will be used to give context to anonymised information in the report, for example, noting that certain kinds of conversion therapy have been experienced by trans people.

We will share fully anonymised qualitative data and statistics gathered from the survey with our partner organisations End Conversion Therapy Scotland and Stonewall Scotland. These partner organisations will not have access to any of the original data provided by you. This sharing will enable us to write the survey report collaboratively with those organisations, and will allow our partners to refer to anonymised qualitative data in work to end conversion therapy, and to refer to anonymised experiences when providing evidence to MSPs and other policy makers.

In addition, if you choose to provide us with your email address, we will use that to contact you to discuss whether you would like to receive further information about ending conversion therapy in Scotland, and whether you would consider speaking privately about your experiences to MSPs or other policy makers who are considering a ban on conversion therapy. Email addresses will not be shared with anyone else without your explicit permission in advance.

How will we store your data?

Your data will initially be stored by surveymonkey, the survey platform, which is a secure system complying fully with data protection requirements. Only Equality Network staff can use and access the data. It will then be downloaded to our system.

We take the security and privacy of data on our system very seriously. Our IT network is secured with a range of safeguards including firewalls and antivirus packages which are regularly updated and secured against malware and ransomware. Our staff passwords are high security, and we have two-factor authentication in place to access our system. All staff are aware of and adhere to our standards around data privacy.

How long will we keep your data?

We will keep your data while the campaign to ban conversion therapy is ongoing, and once the law has changed, we will delete it. We expect that to be within the next three years. In addition, you can ask us to delete your data at any time (see below).

What are your data protection rights?

The Equality Network would like to make sure that you are fully aware of all of your data protection rights. Every survey respondent is entitled to the following:

The right to access – You have the right to request us to supply a copy of the personal data we hold about you.

The right to rectification – You have the right to request that we correct any information that you believe is inaccurate. You also have the right to request us to complete information that you believe is incomplete.

The right to erasure – You have the right to request that we erase your personal data.

The right to restrict processing – You have the right to request that we restrict the processing of your personal data.

The right to object to processing – You have the right to object to us processing your personal data.

The right to data portability – you have the right to request that we transfer the data we have collected from you to another organisation, or directly to you.

If you make a request, we will respond within no more than one month. If you would like to exercise any of these rights, please contact us as below.

How to contact us

If you have any questions about this privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us:

By email: en@equality-network.org

By phone: 0131 467 6039

By post: Data Protection, Equality Network, 30 Bernard Street, Edinburgh, EH6 6PR

How to contact the appropriate authority

Should you wish to report a complaint, or if you feel that the Equality Network has not addressed in a satisfactory manner a concern you have about our handling of your data, you may contact the Information Commissioner’s Office.

Details are here: https://ico.org.uk/make-a-complaint/your-personal-information-concerns/

or you can ring them on 0303 123 1113.